Enquiry
A walk-in, a phone call, a web form or an ad click is recorded with its source, so you can see which channel actually fills seats.
Education
Turn enquiries into admissions
Track enquiries, assign counsellors, follow up, and collect fees in instalments, one open-source CRM built for coaching centres, training institutes and colleges.
6Process stages
12Capabilities available now
0Seat cap
$0Per counsellor
Process
From Enquiry to Admission, in One Pipeline
The path from a first enquiry to a paid fee, laid out as six stages inside one CRM, no separate register, spreadsheet or messaging app to reconcile.
Counsellor
Assign the enquiry to a counsellor. They see their own queue rather than the whole list.
Follow-up
Schedule callbacks as tasks with due dates. Nothing sits untouched because someone forgot.
Counselling
Log the counselling session or demo class and move the enquiry along your own stages.
Admission
Convert the enquiry, record the student and parent as contacts, and attach documents.
Fees
Issue the fee record, then put the balance on an instalment schedule that raises itself each month or quarter.
Capabilities
Everything an Admissions Team Runs On
Sixteen capabilities across enquiries, counselling and fees, twelve shipped today, four on the roadmap.
Enquiry capture with source tracking
Available NowWalk-in, call, web form or campaign: every enquiry records where it came from.
Counsellor assignment
Available NowRoute enquiries to counsellors. A counsellor sees the enquiries assigned to them, not the whole database.
Follow-up tasks and due dates
Available NowCallbacks scheduled as tasks with owners and due dates.
Counselling pipeline
Available NowYour own stages from first enquiry to admitted, on a board you can drag.
Student and parent records
Available NowBoth contacts kept against the same admission, with full history.
Courses priced as products
Available NowDefine each course once with its fee and reuse it across admissions.
Fee quotation
Available NowSend an itemised fee structure a parent can review before committing.
Fee receipts
Available NowIssue receipts, record part payments, and see outstanding balances.
Instalment plans
Available NowPut a fee balance on a fixed monthly or quarterly schedule that issues automatically.
Parent fee portal
Available NowA parent opens a private link to view the fee record. No account, no app to install.
Document storage
Available NowMarksheets, ID proofs and forms attached to the student record.
Student query tracking
Available NowQuestions from students and parents tracked as tickets so none get lost.
Batch and timetable management
Coming SoonBatches with schedules and seat allocation.
Attendance
Coming SoonPer-session attendance against a batch.
Counsellor performance dashboards
Coming SoonConversion rate and enquiry-to-admission time per counsellor.
WhatsApp enquiry capture
Coming SoonEnquiries arriving over messaging channels captured automatically.
Why BottleCRM
Why Run Admissions on a Spreadsheet and a Register?
- See which channel actually fills seats
Every enquiry keeps its source (walk-in, call, web form or campaign), so you know where your admissions are really coming from. - No enquiry lost to a forgotten callback
Follow-ups are tasks with owners and due dates, not a note in someone’s notebook. - Fee instalments that chase themselves
Put a balance on a monthly or quarterly schedule and let it raise the next instalment on its own. - No per-counsellor licence during admission season
Add counsellors for the busy months without a per-seat fee working against you.
FAQ
Education Admissions CRM FAQs
What does it cost per counsellor?
Nothing. The core CRM is open source with no per-user fee, so adding counsellors during admission season costs nothing.
Can we keep student data on our own server?
Yes. BottleCRM is self-hostable, so student and parent records stay on infrastructure you control.
Can we collect fees in instalments?
Yes. A fee balance can be put on a recurring schedule that raises the next instalment automatically on a monthly or quarterly cycle.
Can we import our existing enquiry spreadsheet?
Yes. Enquiries can be imported in bulk rather than re-entered by hand.
Will a counsellor see every enquiry in the institute?
No. A counsellor sees the enquiries assigned to them or that they created. Administrators see everything.
Run the Whole Admission Cycle in One Place
Enquiries, counselling, admissions and fees, without a separate tool for each. Free, open source, self-hosted.